Privacy

Privacy

About this Website and Your Privacy

This website is run by the Newcastle upon Tyne Community First Party.

This website only collects data that you submit to it, such as through contact forms, surveys and petitions and, in doing so, you are providing it willingly and with consent for the purposes of communication and campaigning.

Privacy Statement

This is the Privacy Policy for the Newcastle upon Tyne Community First Party. It has been created to demonstrate the Newcastle upon Tyne Community First Party’s commitment to the protection of your data and to be transparent in how we deal with it.

The Newcastle upon Tyne Community First Party will process your data in accordance with the Data Protection Act 2018 and the General Data Protection Regulation (GDPR).

Data Collection and Use

The Newcastle upon Tyne Community First Party collects, processes and retains data for use in political campaigning and associated activities, and also retains and processes data that is necessary for the administration of its own internal governance and membership systems.

The Newcastle upon Tyne Community First Party takes its responsibilities in relation to data protection very seriously, and we are committed to placing the rights of individuals at the centre of how we collect, hold and process personal information.

What information do we collect?

The types of personal information that we may collect about you include:

  • Name
  • Date of birth
  • Contact Details (e.g. address, email address, telephone number, mobile number, social media)
  • Communication Preferences
  • Direct Marketing Preferences
  • Electoral Register Data
  • Demographic data
  • Financial transaction data
  • Opinions on topical issues
  • Issues that you raise with us
  • Interests you have
  • IP address, cookies and other technical information that you may share when you interact with our website

We may also collect special categories of information such as:

  • Political Opinions
  • Voting intentions
  • Racial or ethnic origin

How we collect data

As a registered political party operating in England, the Newcastle upon Tyne Community Party must engage with voters as part of the democratic process. Data protection law recognises that it is in the public interest for political parties to collect and process personal information, including about political opinions in order to fulfil this important role.

We collect data about you in the following ways:

  • Provided by you (Directly):
    • In person, when you speak to one of our volunteers
    • Through a telephone call, either where you call the Newcastle upon Tyne Community First Party or we call you
    • On paper, such as if you return a printed survey or a reply slip on a leaflet
    • Digitally, such as if you fill in a form on a website or interact with the Party online via our website or social media platforms
    • When you offer or ask about volunteering, or take part in party activities
    • When you donate money to support our campaign activities and help us challenge the dominance of the national political parties with their big business and union donors;
    • Join the organisation as a member or supporter;
    • When you make payment in some other way to the Party, such as purchasing a product or paying for an event
    • When you consent to receiving marketing emails etc
    • When you attend a conference or campaign event
    • Interact with us online, including on social media channels such as Facebook or Twitter (we have a policy concerning some aspects of our social media use).
  • Third Party Sources (Indirectly):
    • Indirectly from publicly accessible sources or other public records, including the full electoral register to which the Party is legally entitled

The Newcastle upon Tyne Community First Party has a statutory right to some information as a registered political party in England by virtue of regulations made under the Representation of the People Acts, the Political Parties Elections and Referendums Act, and other legislation. For example, we are legally entitled to, and receives, the electoral registration records of all electors in Newcastle upon Tyne, and potentially other local authority areas in England.  We receive an updated version of these every time an update is published, which is usually every month.

The data we hold to which we do not have a statutory entitlement is either data which is made available for use in a way that permits its use by political parties (for example, census data, national land registry data, local election results, or data released that is not restricted from reuse).

The Newcastle upon Tyne Community First Party may also collect and analyse a range of other information about you and the area in which you live, including the electoral register, publicly available data such as census information and election results, information about whether our efforts to contact you in person or over the telephone have been successful, and survey data which you may have directly provided to us.

We collect data with the intention of using it primarily for political activities.

The Newcastle upon Tyne Community First Party uses the data that we collect about you to build a picture of public opinion. We do this to:

  • Ensure that donations you make to us are lawful;
  • Manage the internal governance of our organisation and our membership database;
  • Understand the matters and issues that are likely to be of relevance and significance to you and better inform our future policies,
  • Contact you to canvass your support and ascertain your voting intentions;
  • Communicate with you about our policies, campaigns, events and opportunities to get involved with the organisation;
  • Understand what issues are most likely to be relevant to each elector and each area;
  • Decide on content and audience for our campaign materials and messages;
  • Allow us to estimate which way you might vote in elections and referendums, and how likely you are to vote at all,
  • Help us understand in which areas and with which people we should focus our campaigning efforts, and
  • Inform the development of our policy position for future elections and referendums.

How we use your information and why we are allowed to use it

How your data is used is protected by law and we only use your data where we have an acceptable reason for doing so. The reasons we process your data are:

  • In pursuit of an activity that supports or promotes democratic engagement (Public Interest), or
  • When it is our legal duty (legal obligation), or
  • When you provide consent (consent), or
  • In order to fulfil a contract with you (contract), or
  • When we have a legitimate interest (legitimate interest).

The law restricts the processing of what is termed “special categories of personal data”. The work of the Newcastle upon Tyne Community First Party is deemed to be of substantial public interest and therefore we are permitted to process special categories of personal data relating to your political opinions and voting intentions.

The table below lists examples of how we use your data and our justification and legal basis for it.

 

Purpose Legal Basis and justification
Canvass Political Support In pursuit of an activity that supports or promotes democratic engagement and our legitimate interest to identify Newcastle upon Tyne Community First Party supporters
Send you messages about our campaigns and policies In pursuit of an activity that supports or promotes democratic engagement and our legitimate interest to inform the electorate about what the Newcastle upon Tyne Community First Party is doing
Contact you about issues or queries that you have told us about In pursuit of an activity that supports or promotes democratic engagement and our legitimate interests to engage with the electorate
Process and record voting intentions and political opinions In pursuit of an activity that supports or promotes democratic engagement and our legitimate interest to understand the electorate and identify Newcastle upon Tyne Community First Party supporters
Send you surveys and process your responses In pursuit of an activity that supports or promotes democratic engagement
Process your application for membership and administration of your membership Contractual necessity and our legitimate interest in engaging with our members
Send you information by post about fundraising activities to support the Party In pursuit of an activity that supports or promotes democratic engagement and our legitimate interests to raise funds for the Newcastle upon Tyne Community First Party.
Process your donation and checking your eligibility to donate We have a legitimate interest to process your donation and a legal duty to check your eligibility to donate amounts of more than £500
Assess suitability of prospective members and donors using publicly available sources We have a legitimate interest to ensure that our members and donors will not bring the Newcastle upon Tyne Community First Party into disrepute
Send you electronic messages about our campaigns When you sign up to receive emails from the Newcastle upon Tyne Community First Party, you are providing us with your consent to process your data for these purposes
Identifying potential supporters using commercially available modelled data In pursuit of an activity that supports or promotes democratic engagement and our legitimate interests to identify Newcastle upon Tyne Community First Party supporters

Our legitimate interests

Our objective is to promote our values and to elect Newcastle upon Tyne Community First Party candidates Newcastle, or when we campaign in referenda. To do this, we rely upon the support of our members, donors, volunteers and supporters. We rely on being able to communicate and engage with the those eligible to vote in Newcastle.

As a member: If you join the Newcastle upon Tyne Community First Party we have a legitimate interest in processing your data and contacting you about all aspects of your membership including information about your entitlements as a member and about Party events; either by post or by electronic means. We collect the required information in order to check you meet the conditions of and to service the contract you enter into when you join the Newcastle upon Tyne Community First Party. We may also ask about membership of other political organisations to make sure you meet the conditions of membership. The Newcastle upon Tyne Community First Party and its elected representatives, as well as candidates seeking selection in internal contests, may contact you using this information. In order to check you maintain the conditions of membership we may also use any information which you have made public, caused others to make public or which is already in the public domain.

The organisation is run by its members and therefore we have a legitimate interest in member engagement and retention. If you do not renew your membership with the Party we will continue to send you information about the Newcastle upon Tyne Community First Party, including information on how to re-join, for a reasonable period after your membership lapses. We also have a legitimate interest to retain your data after your membership lapses, as well as a legal duty to keep a record of the financial transaction.

As a donor: If you donate money to the Newcastle upon Tyne Community First Party then we have a legitimate interest in processing and retaining your information and to send you marketing about our fundraising activities; either by post or by electronic means. We justify this because our activities are funded by donations. The information we ask for is used to process your donation and, if you donate more than £500, to check that you are on the electoral register which is a legal requirement under the Political Parties, Elections and Referendums Act 2000. For donations over certain thresholds we also have a legal obligation to report it to our regulator, the Electoral Commission, who will publish certain details on their website.

As a volunteer: If you volunteer for the Newcastle upon Tyne Community First Party or enquire about volunteering for the Party, and are not a member, we have a legitimate interest in processing and retaining your information and contacting you about volunteering opportunities. We justify this because of the vital function that volunteers perform both during and outside of elections. The information you provide helps us identify suitable volunteer opportunities for you within the organisation. Your details will be forwarded to the appropriate local campaigner or officer who can then contact you.

If you attend an eventIf you attend an event we organise such as a social event, and are not a member of the Party, we have a legitimate interest in retaining your information and to send you marketing about future similar events which we think might be of interest to you; either by post or by electronic means. We have a legitimate interest in inviting people to our events to raise vital funds for the Party and have determined that attendees would expect to receive such communications from us.

If you register for the secure area of our website or mailing list: When you register onto the site or subscribe to our emails, we may ask you for contact information (such as your name and e-mail address), geographic information (such as your postcode, address, ward or constituency), other details about you and your interests with your explicit consent. This is used to help us provide you with information that match your interests. We may also use it to alert you to campaigns you may be interested in and events happening in your area. If at any time you would like to unsubscribe from our contact list, you may do so by emailing us and asking to be removed from contact lists.

You can always opt out of receiving any messages from the Newcastle upon Tyne Community First Party or to exercise any of your legal rights.

We are committed to respecting your rights over your data and in some circumstances, we will have a legitimate interest to continue to process your data even where you have exercised one of your rights. For example, if you request that we stop processing your data for purposes of direct marketing then we justify keeping a record of this request to ensure that your wishes are respected.

Personal information on children

The Newcastle upon Tyne Community First Party does not knowingly process any personal details from individuals under the age of 14 without parent / guardian consent. Details of under 18s are processed as part of their inclusion in the electoral register in the year they attain voting age, for membership purposes, or for other purposes defined prior to the data being submitted.

Data Processed with your Consent

Where we use consent as our legal basis for processing your data, or process special categories of your data based on your explicit consent, you have the right to withdraw your consent at any time. This does not affect our right to process your data before you decide to withdraw your consent.

Who we share your data with

Your data will be shared with our campaigners.

We will never sell your data but sometimes it is necessary to share your information with our service providers and data processors.

We may be required to share data with:

  • Our campaigners and elected representatives
  • The Electoral Commission and other regulatory bodies
  • Suppliers, service providers and financial organisations such as credit card payment providers
  • Law enforcement agencies

Beyond this, your data will not be shared with a third party without your consent unless there are special circumstances, such as when we believe in good faith that the law requires it.

Where we use a service provider to process your data on our behalf we will ensure that this processing is governed by an agreement which sets out their responsibilities for protecting your data and your rights.

How long we retain your data for

We constantly review the data that we hold and regularly review its relevance and our need to hold onto it. Whilst we do not set finite periods for data retention we use several factors to determine whether we need to hold onto the data. Factors we take into consideration are:

  • Retention periods as required by law – for example the Newcastle upon Tyne Community First Party is under a statutory duty to retain financial information for a period of 6 years,
  • The purpose for which the data was provided or obtained,
  • Our legitimate interests in holding onto your data,
  • Whether holding onto your data will infringe your rights over your data,
  • Legal and regulatory obligations that may require reference to your data.

Our Website 

This website only collects data that you submit to it, such as through contact forms, surveys and petitions and, in doing so, you are providing it willingly and with consent for the purposes of communication and campaigning. When you sign a petition online, we will need to release some of your personal details to the petition's addressee(s) and we will assume your consent to pass on this information. We will not pass more details than are necessary, nor will we pass on your details to any other third party.

We collect data about the activity of visitors to our website(s). This data is not used to identify you personally but it gives us aggregate level information on user activity that helps us improve the functionality and experience of the website.

The data that is collected may include the date and time you visit the website, information on your location inferred from your IP address, and the content you view. Click here to find out more about Google Analytics and how it collects and processes data. If you want to opt-out of Google Analytics and prevent your website visit data from being used by us, then you can click here to install the Google Analytics opt-out browser add-on.

Cookies

A cookie is a tiny text file that is stored on your computer. This technology is used to track the patterns of behaviour of visitors to websites. This can include using this "cookie" file which would be stored on your computer. You can usually modify your browser to prevent this happening. We may store the internet address you connect to our computer with, the time and date you connected, browser information and the pages you visited. This information is used only to provide us with a broad statistical breakdown of our site usage and to monitor site security.

We do not use cookies to collect personally identifiable information about you. Third party plugins on this website may use cookies, for example, when completing an online survey or to collect anonymous visitor traffic statistics and to identify you if you sign into the site. You may stop or restrict the creation of cookies by modifying the settings in your web browser by clicking here.

IP addresses and Statistics

The Newcastle upon Tyne Community First Party website does not automatically capture or store personal information, other than logging the user’s IP Address or the location of your computer or network on the Internet, for systems administration and troubleshooting purposes. We also use IP addresses in the aggregate to track which pages people visit in order to improve the quality of the site.

In addition to this we use Google Analytics, a web analytics service provided by Google, Inc ("Google"). Google Analytics uses cookies, to help analyse how visitors use our site. The information generated by the cookie about the use of our website (including your IP address) will be transmitted to and stored by Google on servers in the United States. Google will use this information to evaluate your use of our website, compiling reports on website activity for the Newcastle upon Tyne Community First Party and providing other services relating to website activity and Internet usage. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google's behalf. Google will not associate your IP address with any other data held by Google. You may refuse the use of cookies by selecting the appropriate settings on your Web browser, however please note that if you do this you may not be able to make full use of our website. By using this website, you consent to the processing of data about you by Google in the manner and for the purposes set out above.

Links to other sites

Our website contains links to other sites and servers. We are not responsible for the privacy practices or the content of such websites.

How we protect your data

The security of your data is paramount to the Party and as such we ensure that appropriate technical and organisational measures are in place to protect it.

We adopt appropriate data collection, storage and processing practices and security measures to protect against unauthorised access, alteration, disclosure or destruction of your personal information, username, password, transaction information and data stored on our website.

Your rights over your data

You have a number of rights in relation to your personal information and the opportunity to choose how it is used. You can:

  • Obtain copies of the personal information the Newcastle upon Tyne Community First Party holds about you (known as a “subject access request”);
  • Request that the Newcastle upon Tyne Community First Party corrects or update personal information we hold about you that is inaccurate or incomplete;
  • Ask that the Newcastle upon Tyne Community First Party erases or restrict the way in which we use your information. This includes asking that we do not process information relating to your political opinions;
  • Request that we restrict the processing of your data where you are contesting the accuracy of the data or when the data has been unlawfully processed;
  • Opt out of your data being used for direct marketing. If we process your data based on “legitimate interests” or “a task carried out in the public interest” then you have the right to object to us using your data in that way. This right is not absolute, and we may continue to process your data if we can demonstrate compelling legitimate grounds for the processing;
  • Request that personal information you have given your consent for the Newcastle upon Tyne Community First Party to use is provided in an electronic format so it can be transferred to another data controller (also known as “data portability”);
  • Object to automated individual decision-making, including profiling. This is where computer software is used to make decisions about you or to create a profile about you. You have the right not to be subject to such a decision or to that profiling where it creates legal effects concerning you or where it significantly affects you. None of our processing falls within that category.

Contacting us about Information Rights

If you have any questions about this privacy policy, the practices of this site, or your dealings with this site, please contact us.

Making a complaint

If you are unhappy with the way that we have processed or handled your data then you have a right to complain to the Information Commissioner’s Office (ICO). The ICO is the supervisory body authorised by the Data Protection Act 2018 to regulate the handling of personal data within the United Kingdom. The contact details for the Information Commissioner’s Office are:

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
SK9 5AF

Telephone: 0303 123 1113

Website: https://ico.org.uk/concerns/

 

 

 

This document was last updated on 5 June 2018

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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